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Gann Academy seeks a full-time Data Administrative Specialist who will oversee and maintain the school’s database (Raiser’s Edge) while managing highly confidential donor and constituent information.

Under the supervision of the Director of Institutional Advancement, he/she will assume a leadership role in the integration of all data with an emphasis on maintaining complete and accurate accounts. The candidate will be responsible for inputting biographical information, gift reporting and processing, updating and maintaining constituent information, generating reports, invoices and acknowledgments.

The ideal candidate will help to grow the number of individuals in the database annually to increase Gann’s reach to patrons and donors. This person will work closely with staff members on all data related activities, including updates and improvements to the database system and provide administrative support for the department.

Gann Academy is a pluralistic day school in Waltham committed to providing a challenging, nurturing, and inspiring education that integrates intensive Jewish studies with the sciences and the humanities.

Responsibilities include but are not limited to the following:

Database System

• Establishes and maintains the highest standards of data integrity for all records using best practices
• Prepares an annual plan outlining the goals and objectives of the data function and tracks ongoing performance to ensure accomplishment of goals
• Leads the completion of the integration of Raiser’s Edge and Education Edge
• Researches and proposes upgrades to increase the efficiency of the database system
• Creates and leads a data users group with the goal of sharing information to ensure that all data needs of Gann are being met
• Establishes protocols for data collection to ensure consistency and to verify accuracy
• Manages the database budget

Fundraising

• Prepares analytical and statistical reports for the development team on a monthly basis and provides findings to the Development Committee
• Ensures regular and timely updates when responding to program area needs such as Major Gifts, Annual Fund and events
• Manages the online donation component of the school website
• Create ad hoc queries, exports and reports to respond to program area needs such as Major Gifts, Annual Fund and events
• Inputs gifts and pledges and processes all credit card transactions
• Runs mailing lists for direct mail appeals
• Produces and mails acknowledgement letters, pledge invoices and direct mail projects and appeals
• Maintains donor filing system

Constituent Communication

• Organizes the constituents into pertinent groups and categories
• Recommends constituents to include in various communications and prepares the mailing lists for distribution
• Establishes a procedure for inputting and tracking donations, pledges, invoices, tributes, affiliations, and correspondences

Skills and Qualifications

• Demonstrates full understanding of the capabilities and functions of relational databases
• Computer proficiency required, including 3 years experience working with a non-profit database system for fundraising and prospect development
• Experience with Raiser’s Edge fundraising system and Crystal reports is strongly preferred
• Possess working knowledge of MS Office Suite: Excel, Word, Publisher
• Ability to prioritize a number of projects, assimilating information with accuracy and consistent attention to detail
• Self-starter with excellent decision-making capabilities
• Possess effective written and oral communication skills and organizational and interpersonal skills working within a team environment

Please send resume and cover letter to Susan Appelbaum, Director of Institutional Advancement, at sappelbaum@gannacademy.org